Job offers

Trilingual Executive Secretary - NOW CLOSED -

2016-11-00 | Ref: VN2016-10
Job offer

The Institute for Millimeter Radio Astronomy (IRAM) in Grenoble - France, seeks to fill the position of a Trilingual Executive Secretary.

IRAM is a tri-national partnership, funded by the CNRS (France), MPG (Germany) and IGN (Spain), and a leader in millimeter wave astronomy. It operates two world class observatories, the 30-meter telescope in southern Spain and NOEMA in the French Alps. IRAM pursues very ambitious instrumental development programs for both of these observatories.

The position :

Under the supervision of the IRAM management, your task will be to assist the director and the deputy director of IRAM.

Main tasks :

  • Archiving and filing of documents
  • Minutes of meetings
  • Organisation of the directors' travels
  • Reception, process and transmission of informations
  • Logistical organisation of meetings, workshops, visits....
  • Be an interface between onhouse contacts, as well as external and international contacts
  • Processing of mails and documents

Required Skills :

  • 2 years of Executive secretarial studies or equivalent
  • 10 years of professional experience
  • C1/C2 level (CECRL European Referential) in French and German
  • C1 level (CECRL European Referential) in English
  • Excellent abilities in office automation tools (Ms office, internet...)

Required Qualities :

  • Rigour, method and organizational skills
  • Reliability and discretion
  • Adaptability and reactivity
  • Ability in anticipating needs, so as to avoid peaks of activity and unforeseen difficulties


Your application should be sent to and imperatively be written in French and in German. It should include a cover letter indicating motivation and qualifications and a curriculum vitae.